INSTRUCTIONS TO AUTHORS

INSTRUCTIONS TO AUTHORS

BEFORE PREPARATION OF MANUSCRIPT

Ethics in publishing

The author, editor, peer reviewer and publisher are the four essential parties involved in the act of publishing.  Peer-reviewed articles support and embody the new and interesting works through scholars, referees and reviewers.  It is therefore important to agree upon standards ethical behaviour from all the parties. Hence the Abyssinia Journal of Science and Technology (AJST) follow Committee On Publication Ethics (COPE) publishing ethics to maintain standard in the area of publishing ethics. 

Conflict of interest

All authors should disclose sources of funding for the project through which the investigations were carried out; all authors should also disclose financial or other conflict of interest that might be taking to influence the results or interpretation of their manuscript.  Conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any institutions connected to the papers of the authors, companies, or conflicts among authors; issues linked with employment, honorarium, patent applications or registrations, and grants or other funding that comes under conflicts of interest should be disclosed at the time of submission. For conflict of interest form click here

Submission declaration and verification

AJST publish original works and submission of an article to AJST implies that the work portrayed in the article has not been published previously in any research journal, the article is not under consideration for publication elsewhere and the work must be approved by all authors tacitly or evidently by the responsible authorities where the work was carried out.  Acceptance also implies that the present work will not be published elsewhere in the same form or in any other languages, including electronically without the written consent from the copyright-holder. For submission declaration form click here

Changes to authorship

After acceptance and before publication: Any requests to add or remove an author, or to rearrange the order of author details, must be communicated to the Editor-in-Chief from the corresponding author of the accepted manuscript along with statement of a valid reason the name should be added or removed, or the author names rearranged and undersigned declaration in the form of scanned copy through e-mail or consent letter from all authors stating that they agree with the rearrangement, addition or removal. In the case of addition or removal of authors also insists on the confirmation from the author being added or removed. Editor in chief suspends the publication of the accepted manuscript until the authorship issue (addition, rearrangement or deletion) is resolved.

After the publication: Any request from corresponding author to add, delete, or rearrange order of author names in an article already published in an online issue will follow erratum publication in the future issue of the publication.

Copyright

Upon the acceptance of manuscript, authors will be asked to complete and undersign a copyright form and submit it’s scanned copy via e-mail to the Editor-in-Chief.  Subscribers may reproduce tables of contents or prepare lists of articles that including abstracts for internal circulation within their institutions followed by proper citation and acknowledgements. Resale, distribution outside the institution (external circulation) and for other derivative works that include compilations and translations AJST insists on permission from the publisher. For those who are interested to produce excerpts from other copyrighted works; the author(s) must obtain written permission from the copyright owners and credit the source(s) in the article for such works. For copyright form click here

Language

Please write your manuscript in lucid and good English, authors can use American or British usage according to their convenience, but not a mixture of this two in one article.

Content of the manuscript

AJST publishes manuscripts in three categories, such as original investigations, short communications, or reviews, occasionally. In the case of longer articles such as reviews, authors are advised to contact the Editor in chief before the submission.

Original investigations: Original investigations should include illustrations, tables and references in addition to the main text. The main text should be divided into: Abstract, Introduction, Material and methods, Results, Discussion, Acknowledgements, and References. Word count of the whole manuscript should not exceed 6000 words.

Short communications: Short communications should include an Abstract and its contents without any structure like original articles. Such short communications should not include any subheadings like Introduction, Material and methods etc. Word count of the whole manuscript should not exceed 3000 words.

Reviews: Manuscripts that review and integrate the current state of knowledge in a special field of science and technology are also welcome. The review article text must provide an Abstract, Special headings in the review area, Acknowledgements and References.

Submission

The article should be submitted to submit.ajst@wu.edu.et as per the guidelines for authors

Review process

After the submission, AJST follows double blinded peer review procedure. For more details, please refer peer review policy.

DURING PREPARATION OF MANUSCRIPT

Use of word processing software

Save the article file in the default format of the word processor platform (Microsoft Word), keep the text in a single-column format and maintain the layout of the text as simple as possible. Processing the article involves the removal of the formatting codes, don’t hyphenate words or justify text through word processing platform.  However, keep using bold face, italics, subscripts, superscripts etc. at necessary fields. During the preparation of the tables, if you are using a table grid, use one grid for each individual table and not a grid for each row.  Preparation of the electronic text should be just very similar to that of preparation of conventional manuscript.  Use ‘spell- check’ and ‘grammar- check’ functions provided in your word processing platforms to avoid unnecessary errors.  Apply line numbering throughout the text.

Form

The manuscript should be typed (12 point font, Times New Roman), 1.5 spaced (Including abstract and references) on A4 size white paper with 1 inch margins. The title page along with author names and their affiliation should appear in the first page and nowhere else in the manuscript.

Article structure

Manuscript should be structured clearly with specific defined sections.

Introduction: It should explain the objectives of the research work with an adequate background and supporting literature. At the same time, it should not be a detailed review of literature or historical perspective or just summary of any research findings.

Materials and Methods: In this section, sufficient necessary details need to be provided so that work can be reproduced. The methods already published elsewhere should be acknowledged with appropriate reference with necessary modification, if any. In addition to this, the necessary details of software such as ChemDraw, SPSS, SAS etc., should be provided in this section

Results: Data should be clear and concise and presented preferably in the form of tables or figure or text as per the need of the manuscript; but do not try to present same data in more than one form. Do not include too many tables and try to combine wherever possible. Use Arabic numerals for the table and figures and they should not exceed in specified margin area.

Discussion: This should investigate the significance of the results obtained during the work, not repeating them in words or with units. Try to avoid extensive citations, review and discussion of published literature in Discussion section.

Conclusions: Conclusions section should present the main conclusions of the study that may stand alone at end of the discussion. It should be short and precise.

Appendices: Appendix should be identified as A, B, C etc. Equations or formulae in appendices should be given separate numbering: Eq. 1: and Eq. 2: etc.; in a successive appendix similarly for figures and tables: Fig. 1; and Table 1, etc.

Essential title page information

Title: Title of the manuscript should be meaningful and precise. Preferably, title should not contain any kind of abbreviations and formulae.

Author names and affiliations: Corresponding author should clearly specify and endorse the accurate spelling of all authors full first, middle and last name(s). Precise authors' affiliation, details of the addresses, should be provided by corresponding author just below the all names. In addition to this, provide the full postal address of each affiliation and the e-mail address of each author. Indications such as a, b, c needs to be used to denote the different organizations if authors belong to different organization. Author should provide the affiliation or address details where the actual work was done. 

Corresponding author: Corresponding author is one who will handle correspondence at all stages of publication and after publication process. Corresponding author should use valid email address and he should make ensure that he is using the same email address throughout the publication process. Otherwise, he must provide a valid reason for changing his email address, if any.

Abstract

The abstract should contain a brief summary of the manuscript not more than 250 words. It should state the purpose of the research and ascertain the paper's purpose with the principal results and major conclusions. Abstract should be presented separately from the article without references. If any essential abbreviations are required in abstract they must be defined at its first mention. Non- standard and uncommon abbreviations should be avoided in abstract. 

Keywords

As keywords helps to display the paper to interested readers, other researchers and browsers abstract should be followed with maximum of six keywords in chronological order Always avoid common words such as ‘of’ ‘and’, and plural terms. Use abbreviations that are firmly established in the field of investigation.

Abbreviations

Use appropriate and standard abbreviations where and when required, regardless of how well known they are, always write a long name in full at very first time you use them. Abbreviations that are unavoidable must be defined at their first mention; First abbreviated term should be used in full with the abbreviation included in brackets. Ensure consistency of abbreviations throughout the article. Abbreviations should not be used in the title.

Acknowledgements

Acknowledgements are polite gestures that enable authors to thank all those who helped in carrying out the research. Express your acknowledgements in a separate section at the end of the article before the references.   

Units

In the modern metric system of measurement and scientific reporting use of international system of units (SI) is widely accepted.  Hence the authors are advised to use only the SI units thought out the length on the article. 

Tables, figures and images

Submit tables and figures only in the editable default format and not in images format.  It is mandatory to place tables in separate page(s) at the end of the article with caption. Give numbering to the tables consecutively as mentioned in appendix and accordance with their appearance in the text. If there were any table notes write it below the table body.  Ensure that the data presented in table do not duplicate results described elsewhere in the article. Images (if any) should be provided in JPEG format with necessary number and annotation.

References

Citation: It is mandatory that the citation of every reference in the text is also present in the reference list (and vice versa). Citation of a reference in the reference section as 'in press' implies that the item has been accepted for publication and same can be mentioned in the reference section. Unpublished results and personal communications are not recommended in the text as well as reference list. Web references and secondary references are not accepted. Citations in the text provide brief information, usually the name of the author and the date of publication, to lead the reader to the source of information in the reference list at the end of the paper.  All citations must be in the Hanging Indent Format with the first line flush to the left margin and all other lines indented. This journal follows the American Psychological Association (APA) style in reference list.

The in-text citation: Author surname(s) or family name(s) or last name (as they appear on the actual publication), followed by the year of publication e.g., (Vijayachandran, 2016). The in-text citation should be placed immediately after the information being cited. In-text citations are usually included in the word count of your document. If the citation is at the end of a sentence, ensure the full stop is placed after the reference. For citations in brackets with two authors the ‘&’ symbol can be used. If the author citation forms part of your sentence the word ‘and’ must be used, e.g. (Goudar & Shah, 2010) OR “Goudar and Shah (2010) indicate that…”. In case of three and above number of authors, corresponding author need to cite as “.............. (Asmara et al., 2003)” OR “Asmara et al. (2003) ……...”. In addition to this, reference citation should be in chronological order if more than one article is mentioned for one sentence. 

 

Reference citation in the reference section: Author surname(s) or family name(s) or last name (as they appear on the actual publication) need to be mentioned in full and first and second names as initials. The journal complete name and the volume number are in italics. Issue numbers are not required if the journal is continuously paged. If paged individually, the issue number is required in parentheses adjacent to the volume number.

General Form  

Author, A. A., Author, B. B., & Author, C. C. (Year). Name of article. Title of Journal, xx, xxx-xxx.

Article in Journal

Mellers, B. A. (2000). Choice and the relative pleasure of consequences. Psychological Bulletin, 126, 910-924.

Klimoski, R., & Palmer, S. (1993). The ADA and the hiring process in organizations. Consulting Psychology                Journal: Practice and Research, 45(2), 10-36.

Article in electronic journal

A digital object identifier (DOI) is a standardized method for identifying an electronic object. Author should mention the same at the end of each reference.

Zhao, S., Grasmuck, S., & Martin, J. (2008). Identity construction on Facebook: Digital empowerment in         anchored relationships. Computers in Human Behavior, 24(5), 1816-1836. doi:10.1016/j.chb.2008.02.012

Reference to a book for one author

Bernstein, T. M. (1965). The careful writer: A modern guide to English usage (2nd ed.). New York,                               NY: Atheneum.

Reference to electronic book

Anderson, C.A., Gentile, D.A., & Buckley, K.E. (2007). Violent video game effects  on children and adolescents:         Theory, research and public policy. doi:10.1093/acprof:oso/9780195309836.001.0001

Reference to a chapter in an edited book

Beiner, R.A., (2000). Arendt and Nationalism. In D.A. Villa (Ed.) The Cambridge Companion to Hannah         Arendt (pp. 44- 64). Cambridge: Cambridge University        Press.

Submission checklist

The following list will be very useful to authors for the final checking of an article prior to sending it to the journal for review.

  • Make sure that one author has been designated as the corresponding author with contact details.
  • Ensure that E-mail address and Full postal address of the corresponding author
  • All necessary information is mentioned in the manuscript such as:
    • Keywords
    • Figure numbering and captions
    • Tables numbering, title or description and footnotes
  • Ensure that 'spell-check' and 'grammar-check' applied to the manuscript
  • Ensure that all references are in the correct format exemplified in reference style
  • Cross check that all references mentioned in the Reference list are cited in the text, and vice versa
  • Make sure that permission has been obtained for use of copyrighted material from other sources.
  • All images should be provided in the form of black and white versions.

Revisions

After receipt of the reviews, the authors should return their revised version of article or paper to the editorial office within 15 days; Otherwise the article or paper will be treated as new submissions.

AFTER ACCEPTANCE OF MANUSCRIPT

Proofs

One set of galley proofs in PDF format will be sent to corresponding author.  If authors have any problem with using the PDF annotations function, they may contact editor in chief with reference ID number of your manuscript.  Please use galley proof only for checking the typographical errors in editing, completeness and correctness of the text, tables and figures.

Reprints

The corresponding authors can download his electronic form of article without any charges from the official journal website. Authors need to request Editor-in-Chief for print version (Charges are applied). For more details contact Editor-in-Chief at editor.ajst@wu.edu.et